Non-Food/Beverage Vendor Guidelines

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“The Landing Strip” Non-food vendor guidelines and information

NOTE: The festival operates rain or shine.

All vendors are welcome to apply! However, the application is neither an offer nor a guarantee of space. Successful application one year does not guarantee booth space at future festivals.

General

  • Tents will be provided and installed by G Fest. Vending location will be determined by festival management and is subject to change before or during the festival. Each vendor is required to keep at least one attendant at his/her booth during all festival hours.
  • Each vendor is responsible for his/her own forms of payment they want to accept. Wi-fi will be available for those that accept credit cards.
  • Vendors must wear their vendor credentials at all times.
  • The use of megaphones, bullhorns, flashing/strobe lights, speakers or other amplifiers will not be permitted. No music may be played.
  • No pets of any kind.
  • It is agreed that vendor will not sell any food/beverages of any kind.
  • Camping is not permitted at your booth.

What we are looking for in our vendors:

We are looking for a variety of merchandise, as well as unique, professional displays of booth and staff. Friendly and helpful music lovers, who are attentive to our patrons, as well as follow festival guidelines are a must.

Vending Experience: Experience is a plus! If this is your first time vending, please read the guidelines thoroughly, so you know what to expect and what will be expected of you as a potential vendor.

Vendor space is limited. To provide the best opportunity for our vendors and variation for our customers, we carefully consider each vendor and their product offerings. When you submit an application, we will review it first then reach out to let you know if you have been approved.

Vendor Fees

Vendors on “The Landing Strip” pay one flat fee with NO percentages taken. Fee includes tent, electricity, 2 vendor credentials and 1 parking pass. (Parking information will be provided to you 2 weeks prior to the festival.) Camping fees are NOT INCLUDED in fee. Tables, chairs and lighting are vendor’s responsibility.

Note: Prices go up if booked after May 1, 2017
**NO APPLICATIONS WILL BE ACCEPTED AFTER MAY 15TH**

Booth fees:

  • 10×10: $450 ($550 after May 1, 2017)
  • 10×20 – $750 ($900 after May 1, 2017)
  • 10×30 – $1000 ($1,200 after May 1, 2017)

Vendor fees can be paid by either check or credit card. Full vendor fee is due upon application submission. Space will NOT be reserved until we receive full payment. If paying by credit card, please contact Angelina Villegas-Cummings at (918) 616-9606.

If paying by check, please make check payable to the Oklahoma Music Hall of Fame and mail to:

Oklahoma Music Hall of Fame
PO Box 3221
Muskogee, OK 74402

**Note: All returned checks will be an automatic disqualification of acceptance.

Cancellation fee will be charged if vendor cancels after MAY 19, 2017.
(Amount varies with tent size.)

Cancellation fees:

  • 10×10 – $125
  • 10×20 – $200
  • 10×30 – $270

Any vendor that cancels after JUNE 1, 2017 forfeits ENTIRE VENDOR FEE.

Default of Occupancy

Any vendor failing to occupy space as contracted, fails to pay the space rental on or before the time specified or fails to comply with any provisions concerning the use of display in the space – the festival reserves the right to take possession of said space and resell.

Health and Safety

Each vendor will be required to have a certificate of liability insurance and will also be required to sign a release of liability waiver upon checking in. Vendors must also have current sales tax certificate and valid ID to match their application/vending contract. Each vendor shall resume all responsibility for compliance with local, city, state and federal safety, fire, health and other ordinances/laws requiring installation of and operation of equipment, displays and exhibit materials.

Vendor Check-In

Vendor check-in will be 12-8 pm on Wednesday, June 14th.
All vendors must be 100% operational by 12 pm (noon) on Thursday, June 15th.

Check-in information will be emailed, along with parking instructions 2 weeks prior to the festival.

Hours of Operation

Wednesday 6/14 – 12pm to 8 pm (vendor check-in)
Thursday 6/15 – 12pm to 11 pm (required to be open)
Friday 6/16 – 12pm to 11 pm (required to be open)
Saturday 6/17 – 12pm to 11 pm (required to be open)

Vendor is responsible for constructing, furnishing, maintaining and removing his/her own booth materials, leftovers and trash. Dismantling may begin immediately after 11 pm on Saturday night of the festival, NOT BEFORE and must be completed by Sunday afternoon on June 18.
Vendors have the option to stay open later than designated times each night!

NOT ALLOWED: SMOKING PIPES, KNIVES OR OTHER WEAPONS, PETS, FIREWORKS, ILLEGAL SUBSTANCES or INTOXICANTS of any kind. BOOTLEG MATERIAL, APPAREL associated with other bands, concerts or other festivals. NO UNAUTHORIZED VENDORS. NO VENDING OUTSIDE OF THE LANDING STRIP. NO EXCEPTIONS.

Acceptance

You will be notified by email if you are accepted as a vendor. If accepted, you will be sent booth location, parking instructions, site map and check-in information approximately 2 weeks prior to festival. NO APPLICATIONS WILL BE ACCEPTED AFTER MAY 15.

If you have any questions or concerns, please contact the G Fest vendor coordinator at:

G Fest
Oklahoma Music Hall of Fame
Attn: Angelina Villegas-Cummings
PO Box 3221 Muskogee, OK 74402

Office: (918) 616-9606
Fax: (918) 684-1722
Email: angelina.vcummings@gmail.com

We look forward to seeing your application. Let’s have a great festival!

Apply Now!

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